Showing posts with label hr. Show all posts
Showing posts with label hr. Show all posts

Wednesday, January 22, 2020

Top 8 features every HR software should have

Create Appointment letters for 100 employees in less than a minute
With Document builder, AttendHRM helps you create a variety of documents such as Appointment Letter, Experience Certificate, Offer Letter, Confirmation Letter, Transfer Letter, Promotion Letter, Relieving Letter, Letter of Increment, Termination Letter, Resignation Letter, Appreciation Letter, Warning Letter, and so on in almost no time. Just pick the type of document, and the employees for whom you want to create the document, AttendHRM will do the rest in seconds!

eMail or SMS all employees with O-ve blood group in less than a minute
As an HR Officer your requirements are different every minute. An accident in the factory, you need O-ve blood ASAP. You have employees with O-ve blood group; but how long does it take for you to inform them? With AttendHRM you can do this in less than a minute. AttendHRM lets you send SMS or email to employees who meet a specific criteria.

Edit attendance of each employee over a graphical interface
AttendHRM displays work plans and attendance data in a graphical interface and lets you make changes; work plans, attendance, leave, holiday, overtime; all in one place.

Send an alert to your employee before his passport or visa expires
AttendHRM can send alerts and notifications in different occasions; a passport or visa is about to expire, a leave or holiday is upcoming, an employee has punched in late, and so on. AttendHRM can also send alerts for managers; a list of employees who haven’t clocked enough hours for a day or a week, an approaching retirement and so on.

e-Mail a Late comers report every working day at 3PM
With Report Builder AttendHRM lets you create your own reports and with Task Scheduler you can schedule reports to be emailed to you at specific intervals; a late comers report every day, a weekly work summary every Monday, a payroll summary on the first day of the month, and so on.

Automatically detect the shift an employee is in
AttendHRM can handle rotating, overlapping, and complicated shift schedules. If the shift plan changes very often, AttendHRM can even detect the shift an employee is in; this helps to calculate late-in, early-out, overtime and so on; fully automated.

Collect data from Biometric devices across the globe
AttendHRM can communicate with devices across the globe even over internet or mobile network. Just configure the devices and software and forget it, AttendHRM will notify you if any device goes down.

Generate a report with multiple languages
AttendHRM supports Unicode and hence many languages. You can store data in multiple languages and also generate reports out of it. Unicode covers all of the languages that can be written in the following scripts: Latin, Greek, Cyrillic, Armenian, Hebrew, Arabic, Syriac, Thaana, Devanagari, Bengali, Gurmukhi, Oriya, Tamil, Telugu, Kannada, Malayalam, Sinhala, Thai, Lao, Tibetan, Myanmar, Georgian, Hangul, Ethiopic, Cherokee, Canadian Aboriginal Syllabics, Khmer, Mongolian, Han (Japanese, Chinese, Korean ideographs), Hiragana, Katakana, and Yi.

AttendHRM is an HR Software with all these features and much more.

How to choose the right Time Attendance Devices?

Time Attendance Devices are required to effectively monitor employee attendance. The need for a time attendance monitoring system grows with the number of employees you manage. But choosing the right devices may be a difficult task, unless you are an expert.
Let’s go through a few points that will help you with choosing the right time attendance devices for your requirement.
1. What type of time attendance devices are you looking for?
a. Proximity Card Readers (RFID Devices)
b. Biometric Devices (Fingerprint, Retina scan devices)
c. Hand Punch Devices
2. Do you also require access control?
Time attendance devices can also work as access control devices. In this case, the devices will control entry/exit to your company, thereby providing accurate data for tracking employees.
In this case, you will need a device for each door that is used for entry/exit. So, the number of doors used for entry/exit is to be determined. Also, you may need only access control to certain area in your company, a server room, for example.
3. How many employees are expected to be punching at the same time?
If you have too many employees punching at the same time, you require a device that is fast in identifying. Some biometric devices may consume a few seconds for the identification process, which may result in a long queue if you have too many employees rushing in at the last minute.
4. Storage Capacity of the device.
Time Attendance Devices can store only a limited number of transactions. If you have lots of employees, you should choose a device with large transaction storage capacity.
For eg. If you have 1000 employees, and on an average your employees punch 5 times a day, there are 5000 transactions in a day. So if you choose a device with a storage capacity of 50000 transactions, you will have data for 10 recent days.
5. How many locations/branches do you have?
If you have different locations and you want to monitor employees from a centralized location, then you need devices that support TCP/IP communication. In this case, you also need a software like ‘Attend HRM’ to collect all the attendance data into one centralized location for processing.
6. Which device manufacturer to choose from?
Well, if you already found a few devices with the criteria above, it’s time to pick the right manufacturer. Feel free to speak to the time attendance experts at Lenvica and we will suggest the best devices for your specific requirement.